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Administrative Assistant

Job Purpose
Under limited supervision, performs reception duties and/or oversees a variety of associated administrative, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as inventory...
Job Purpose
Under limited supervision, performs reception duties and/or oversees a variety of associated administrative, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as inventory management, specialized record keeping, database management, and/or specified information-gathering projects and tasks. Coordinates special events and specified administrative activities as appropriate. 

Duties and Responsibilities:
•	Oversees and/or performs a range of diverse administrative activities for the agency; serves as a central point of liaison with various departments and external constituencies in the resolution of a variety of day-to-day matters concerning PSFA. 
•	Provides and/or oversees reception activities such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing mail and correspondence, and follow-up on operational commitments. 
•	Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation. 
•	Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives. 
•	Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources. 
•	Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems as required. 
•	Courier, pick up and carry documents, packages and other items between offices or departments.
•	Provides assistance transporting vehicles for repair and maintenance.
•	Responsible for the tracking, enrollment, maintenance, and upkeep of PSFA staff defensive driving certificates. 
•	Collects vehicle mileage information and submits to the Transportation Services Division as necessary. 
•	Assists in the coordination of agency related events such as Quarterly Agency Meetings and meetings with districts and/or vendors.
•	Performs miscellaneous job-related duties as assigned. 

Knowledge, Skills, and Abilities Required
•	Excellent skills in organization, attention to detail, and establishing priorities. 
•	Excellent time management skills with a proven ability to meet deadlines.
•	Ability to communicate effectively, both orally and in writing. 
•	Demonstrated ability to maintain confidentiality. 
•	Ability to create, compose, and edit written materials. 
•	Skill in the use of personal computers and related software applications 
•	Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
•	Ability to make administrative/procedural decisions and judgments. 
•	Ability to analyze and solve problems. 
•	Ability to gather data, compile information, and prepare reports. 
•	Records and Database maintenance and management skills. 

Minimum Education and Experience
Two year college degree and 5 years of experience directly related to the duties and responsibilities specified. Experience or education may be substituted for one another at the discretion of the director.

Working Conditions
Work is normally performed in a typical interior/office work environment. Work involves minimal exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, unpleasant odors, and/or loud noises. Some potential exists for exposure to hazards or physical risks which require following basic safety precautions. 

Physical Effort
Minimal physical activity is required while performing the duties of this job; the employee may sit for extended periods. Must be able to lift up to 15 pounds at times.

Supplemental Information
Other Requirements: State travel is required occasionally. Must possess and maintain a valid New Mexico driver’s license.
Job Type: Full Time
Base of Operations: Albuquerque, NM

Disclaimer
This job description is intended to describe the general nature and level of work being performed by the employee assigned to this position. The description is not to be construed as an extensive list of all responsibilities, duties, and skills required of the employee. The agency director reserves the rights to add, modify, change or rescind the work assignments and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. This job description does not change the “at-will” employment relationship as indicated in the Policies for Governor Exempt Employees and the Exempt Position Statement. All personnel may be required to perform duties outside of their normal responsibilities at the discretion of the director.

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BDCP Project Manager

Job Purpose
With direction from the Broadband Program Manager, works collaboratively with K12 IT departments and other partners (Universities, other State agencies etc…) on broadband infrastructure projects and ensures that the Broadband...
Job Purpose
With direction from the Broadband Program Manager, works collaboratively with K12 IT departments and other partners (Universities, other State agencies etc…) on broadband infrastructure projects and ensures that the Broadband Deficiencies Correction Program (BDCP) makes progress and the NM Statewide Education Network are successfully implemented. Responsible for developing and delivering projects of varying size and complexity. Compiles project status reports, coordinates project schedules and manages project meetings. Identifies and analyzes broadband requirements and defines project scope, requirements, and deliverables. Uses technical expertise to analyze and proof vendor recommendations and to submit final plans for corrective action. Coordinates project activities and ensures that all project phases are handled and documented properly. Performs other duties as assigned.
 
Duties and Responsibilities:
•	Works within a highly collaborative teamwork environment, managing a variety of tasks at one time. 
•	Presents project plans and technical concepts to multiple technical and non-technical audiences.
•	Analyses data, compiles reports and develops metrics to quantify progress.
•	Develops, supports and manages assigned BDCP projects, with the primary purpose of rolling out broadband, and related services or network equipment upgrades, to eligible 
        schools across the State of New Mexico.
•	Works within the BDCP guidelines to ensure that all projects meet program requirements and standards.
•	Oversees multiple projects (all encompassing) throughout the initiation (identifies gaps, needs and demands), planning and design, execution (build/expand/update 
        network/other), monitoring and closeout phases.
•	Reviews and validates the scope of work (SOW), budget, schedule, plans and specifications.
•	Reviews and assists with the procurement process and federal program (E-rate) guidelines.
•	Conducts regular project meetings as needed, system; authorizes the issuance of purchase orders, change orders, and approves school districts requests for reimbursement, 
        administration for the projects and project closeouts. 
•	Provides direct and indirect broadband deficiency correction project oversight. Coordinates the inspection of contractor's work ensuring the project is on schedule and within 
        budget and that the technical specifications are met. Works with schools’ IT to ensure that technical plans are appropriate and preapproved within a timely manner.
•	Conducts onsite visits to evaluate contractor work. Approves final payment, obtains a written confirmation from the school representative that the project is complete and 
        acceptable, ensures that final close-out package is done and archived properly.
•	Supervises and motivates project teams to ensure project results conform to quality, time and budgetary stipulations. 
•	Provides support to schools regarding options for corrective action, financing and cost benefit analysis.
•	Works within e-Builder, GIS and/or other systems adopted by the BDCP. Uses standardized templates and tools for project management.
•	Develops Memorandum of Understanding (MOU) and similar documents, project agreements and budgets per procedure.
•	Work with the team to create and approve procedures for broadband infrastructure provider evaluations.
•	Maximizes project savings by working within E-rate provisions, or other funding sources, adopted by the BDCP.
•	Manages working conditions that permit project contractors to work in the most cost-effective manner.
•	Maintains a good working relationship with customers (school/district representatives), PSFA Regional Managers, other State of New Mexico agencies, businesses/contractors 
        and intermediary organizations in support of the BDCP.
•	Clearly communicates project information and ensures that project results are easily understood by management.
•	Analyzes and processes project experiences (best/worst practices) for continued improvement.
•	Audits reports and deliverables received from contractors for quality assurance.

Knowledge, Skills, and Abilities Required
•	Strong interpersonal and communication skills.
•	 and the Ability to work effectively within a dedicated team environment.
•	Ability to work with a wide range of constituencies and in with diverse communities.
•	Must demonstrate a strong ability and initiative to learn. 
•	Ability to assemble and lead a diverse project team.
•	Knowledge of Information Technology concepts, Data Networks equipment, Data transport and Internet operations. In-depth understanding of broadband networks and 
        technology options (fiber-optic, cable modem and wireless-including satellite…).
•	In-depth knowledge of Data Center equipment, environments and procedures.
•	Understanding of Internet Protocols (IP) and IP addressing.
•	Understanding of cybersecurity concepts and procedures.
•	Knowledge of procurement rules and regulations.
•	Ability to analyze data to inform multiple project development decisions.
•	Ability to provide project guidance to, and supervision of, contractors, vendors and consultants.
•	Ability to develop and present project estimates, timelines and feasibility studies.
•	Ability to coordinate with PSFA internal resources. 
•	Knowledge of project management principles and stages.
•	Knowledge of budgeting, cost estimating, and fiscal management principles and procedures.
•	Ability to resolve customer complaints and concerns.
•	Knowledge of contractor compliance issues and procedures, as applicable to a public institution.
•	Knowledge of contract documents and specifications.
•	Skills in organizing resources and establishing priorities.
•	Skills in workflow analysis and management.
•	Ability to assess contract compliance and product/service quality.
•	Ability to perform site inspections and/or approve installations.
	
Desired skills: 
•	Ability to maintain a Customer Data Platform (such as Salesforce) and utilize Customer Relationship Management (CRM) tools.
•	Ability to support a Google domain and utilize Google and Microsoft collaboration tools.
•	Knowledge of procurement rules and regulations.	

Minimum Education and Experience
Minimum education and experience: Bachelor’s Degree in Engineering, Management or related technical field. At least five (5) years of progressive Project Management experience. Experience working within the broadband industry, OSP fiber engineering and construction is preferred, but not required. Experience or education may be substituted for one another at the discretion of the Director.

Licenses/Certifications (Preferred, but not required)
Project Management Professional (PMP) or equivalent

Working Conditions
Work is normally performed in a typical interior/office work environment. Work involves minimal exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, unpleasant odors, and/or loud noises. Some potential exists for exposure to hazards or physical risks which require following basic safety precautions.

Physical Effort
Moderate physical activity is required while performing the duties of this job, the employee is occasionally required to reach with hands and arms; stand; walk; and use hands and fingers to handle, feel or operate objects, tools, or controls. The employee is required to sit, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. The employee is required to stand and/or walk for more than four (4) hours per day.

Supplemental Information
Other Requirements: State travel is required. Must possess and maintain a valid New Mexico driver’s license.
Job Type: Full Time
Base of Operations: Albuquerque, NM

Disclaimer
This job description is intended to describe the general nature and level of work being performed by the employee assigned to this position. The description is not to be construed as an extensive list of all responsibilities, duties, and skills required of the employee. The agency director reserves the rights to add, modify, change or rescind the work assignments and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. This job description does not change the “at-will” employment relationship as indicated in the Policies for Governor Exempt Employees and the Exempt Position Statement. All personnel may be required to perform duties outside of their normal responsibilities at the discretion of the director.

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Financial Specialist

Job Purpose
Assists the CFO in the maintenance, review, and reconciliation of financial records to ensure compliance with accepted accounting principles and standards.

Duties and Responsibilities:
•	Monitors the agency budget to ensure...
Job Purpose
Assists the CFO in the maintenance, review, and reconciliation of financial records to ensure compliance with accepted accounting principles and standards.

Duties and Responsibilities:
•	Monitors the agency budget to ensure expenditures are within budgetary limitations and are in compliance with fiscal guidelines.
•	Enters data onto computer spread sheets, ledgers, worksheets and other forms.
•	Compares data contained in a variety of financial records in order to detect errors/discrepancies.
•	Reconciles accounts/records; and extracts and compiles information from records as required.
•	Monitors budgets by reviewing fund balances and reporting overages and shortages to superiors.
•	Assists in preparation and submission of Operating budget request and submission of agency Appropriation (Operating Budget) by compiling necessary information manually or by using computer based records pertaining to budgets, accounts, inventories and other financial operations.
•	Preparation and submission of Capital Budget Requests.
•	Reconciliation of capital budgets.
•	Completes report forms or writes narrative reports; prepares financial information for management.
•	Coordinates accounts payable activities with the purchasing function.
•	Reviews transactions for documentation of obligation, payment authorization, timely payment, and accurate recording.
•	Reconcile expenditures, encumbrances, cash and revenue for the agency on a monthly basis.
•	Conducting internal audit of all PSCOC-awarded projects for financial closeout.
•	Assist in the preparation of agency financial and construction project reports for management and the public.
•	Performs other related duties as assigned. 

Knowledge, Skills, and Abilities Required: 
•	Knowledge of basic accounting principles, laws, and regulations.
•	Knowledge of governmental accounting and operating systems.
•	Knowledge of computerized information systems used in financial and/or accounting applications.
•	Knowledge of basic operating practices of construction, architectural, and building firms.
•	Knowledge of construction contract documents and specifications.
•	Ability to make recommendations on revisions or modifications to the accounting system or process.
•	Ability to make decisions regarding the accounting treatment of financial transactions.
•	Ability to gather data, compile information, and prepare reports.
•	Problem solving skills to recommend solutions to accounting problems occurring in the agency operations.
•	Effective communication skills both written and verbal.
•	Ability to work collaboratively within a team and promote a positive working environment.
•	Skill in organizing resources and establishing priorities.
•	Skill in the use of personal computers and applications, advanced skills in the MS Office Suite.
•	Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse state.

Minimum Education and Experience
Requires Associates degree or related experience including two to three years of experience with financial programs, Bachelor's degree in related field preferred. Basic knowledge of state procurement code and construction contracting desirable. Experience or education may be substituted for one another at the discretion of the Director.

Working Conditions
This job operates in a professional office environment. This role routinely uses standard office equipment. 

Physical Effort
Minimal physical activity is required while performing the duties of this job; the employee may sit or stand for extended periods. Work is normally performed in a typical interior/office work environment. 

Supplemental Information
Other Requirements: State travel is required occasionally. Must possess and maintain a valid New Mexico driver’s license.
Job Type: Full Time
Base of Operations: Albuquerque, NM
Public School Facilities Authority is a state agency that offers excellent benefits, including membership in the Public Employees Retirement Association of NM.  

Disclaimer
This job description is intended to describe the general nature and level of work being performed by the employee assigned to this position. The description is not to be construed as an extensive list of all responsibilities, duties, and skills required of the employee. The agency director reserves the rights to add, modify, change or rescind the work assignments and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. This job description does not change the “at-will” employment relationship as indicated in the Policies for Governor Exempt Employees and the Exempt Position Statement. All personnel may be required to perform duties outside of their normal responsibilities at the discretion of the director.

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Help Desk Analyst

Under the supervision of the Chief Information Officer (CIO), assist with analysis, consultation, design, implementation, deployment, documentation and training of Microsoft Windows office operating systems, office automation applications (MS Word,...
Under the supervision of the Chief Information Officer (CIO), assist with analysis, consultation, design, implementation, deployment, documentation and training of Microsoft Windows office operating systems, office automation applications (MS Word, MS Excel, MS Outlook, ticketing systems, password assistance et al.), multi-function and standalone printers and remote access. Offer support and technical assistance to customers who are using software, hardware, or other computer systems and need help completing tasks or troubleshooting problems through diagnostic tests and remote access to their computers. This position is 80% end-user support and 20% testing and documentation.